Navigating the Worx Safety Portal as a Supervisor 🚧

Navigating the Worx Safety Portal as a Supervisor 🚧

In this video, I walk you through navigating the Worx Safety Portal as a supervisor. You'll learn how to access contractor information, manage worker details, and utilize the diary entry feature to capture essential site information. I also cover how to generate toolbox talks and manage site-specific documentation effectively. Please ensure you familiarize yourself with these features to enhance site management and safety compliance. Your engagement with the portal is crucial for maintaining a safe work environment.

Objective

This SOP outlines the steps for supervisors to effectively navigate and utilize the Work Safety Portal for managing contractors and site safety.

Key Steps

 

Accessing Contractor Information 0:00

  • Log into the Work Safety Portal with your supervisor account.

  • Navigate to the section for approved contractors.

  • Access documentation and details related to each contracting company, including:

    • SWMS (Safe Work Method Statements)

    • List of workers under each contracting company.

 

Accessing Worker Information 0:32

  • Go to the inductees section to view worker details.

  • Access emergency contacts and relevant documents for each worker.

 

Signing Workers onto Site 1:01

  • Use the mobile app to sign workers onto the site.

  • Ensure all necessary details are generated for the workers.

 

Managing Site Inductions 1:22

  • Access the ledger to view live sign-ins.

  • Search for inducted workers and register times, dates, and site induction questions.

 

Creating Diary Entries 1:49

  • Use the diary entry feature to capture:

    • Weather conditions

    • Daily comments about workplace activities

    • Events (variations, delays, safety items) with descriptions and photos.

 

Addressing Issues and Defects 2:48

  • Review outstanding issues from the diary entries.

  • Add comments and attachments to issues.

  • Mark issues as complete once resolved.

 

Document Management 3:43

  • Access the document area for site-specific documents:

    • Plans and specifications

    • Safety forms and handovers.

 

Generating Toolbox Talks 4:06

  • Click on the toolbox feature to create a toolbox talk:

    • Capture details and upload relevant photos.

    • Submit the talk for workers to review and sign off upon arrival.

 

Managing SWMS for Workers 5:00

  • Add SWMS directly from the system if not already created.

  • Ensure workers review SWMS upon signing in.

 

Inducting Plant and Equipment 6:01

  • If necessary, induct contractor or hire company equipment into the system.

  • Conduct pre-start checks and document details for inducted assets.

Cautionary Notes

  • Ensure all entries are accurate and timely to maintain compliance and safety standards.

  • Regularly review outstanding issues to prevent safety hazards.

Tips for Efficiency

  • Familiarize yourself with the mobile app for quicker access to site details.

  • Regularly update diary entries to keep a comprehensive record of site activities.

  • Utilize the document management feature to keep all relevant documents organized and easily accessible.


    • Related Articles

    • Navigating the Contractor Portal

      In this video, I walk you through navigating the contractor portal after setting up your account and adding your workers. You'll learn how to update important details like insurance policies, access training and induction information, and manage any ...
    • Understanding Permission Levels in Worx Safety

      Introduction Effective management of user permissions is vital for maintaining the security and efficiency of any digital system. In Worx Safety, we offer three distinct levels of user permissions: Admin User, Supervisor, and User. These tiers are ...
    • Creating a custom Register in your Worx portal.

      Introduction Registers are an essential tool in managing your small business's safety and compliance, helping you stay organized and maintain a safe working environment. With Worx Inductions, you can create custom registers tailored to your specific ...
    • Tracking Competencies in Worx Safety

      We have added a new functionality in Worx to track user competencies. Here is a video that explains the new module, and there is a step by step after. Understanding Competencies in the Portal Accessing Competencies in the Portal Go to the learning ...
    • How to nominate a Supervisor or Administrator