Introduction

Effective management of user permissions is vital for maintaining the security and efficiency of any digital system. In Worx Safety, we offer three distinct levels of user permissions: Admin User, Supervisor, and User. These tiers are designed to provide flexible control over who can access and edit various components within the system.

Permission Levels

1. Admin User

• Access Rights: Complete control over the system.
• Capabilities:
  • View, create, edit, and delete any data.
  • Manage user accounts and set permissions.
  • Access and modify all forms, projects, registers, and training materials.
  • Oversee incident reporting and asset registers.
    
  • Can see and edit all issues in the company issues register.

2. Supervisor

• Access Rights: Intermediate level, customizable permissions.
• Capabilities:
  • Access rights are set by an Admin User.
  • Can submit and see all submissions for specific forms, projects, registers, and training materials as assigned.
    
  • Can see issues assigned to them only.
    
  • Can access and submit the site diary module - this is one of the main reasons for choosing this level of control. A site diary record is a great way to document what happens each day at a work location - what work happened, any issues or delays, what equipment was used etc.
  • Ideal for management roles that require oversight but not full system control.

3. User

• Access Rights: Basic, typically limited to viewing and interacting with assigned tasks.
• Capabilities:
  • Access to specific forms, projects, and training materials as permitted. Can only see form submissions to forms specifically set to 'user' level.
  • Cannot edit system settings or user permissions.
  • Suitable for regular staff members performing daily operations - i.e. sign in to a work location, fill in a form, view a company document.

Importance of Using Different Access Levels

• Security: By limiting access based on roles, sensitive information is protected from unauthorized access.
• Efficiency: Tailoring access ensures users interact only with relevant data, enhancing productivity.
• Control: Admins retain overarching control, while delegating specific responsibilities to Supervisors.
• Scalability: Adaptable permission levels cater to businesses of various sizes and structures.
• Compliance: Ensures that only authorized personnel can access and modify compliance-related data.

Best Practices

• Limit Admin Users: A small, trusted group should hold admin rights to prevent misuse.
• Customize Supervisor Roles: Assign specific access rights based on individual job responsibilities.
• Regular Reviews: Periodically review and adjust permissions to align with changing roles and responsibilities.

Conclusion

Implementing structured permission levels in Worx Safety ensures that each team member has the access they need to perform their roles effectively while maintaining system security and integrity. Admins can confidently delegate tasks, knowing that information is accessible only to those who require it, thereby enhancing overall operational efficiency.