Using the Safety Alert Feature: Enhancing Workplace Communication

Using the Safety Alert Feature: Enhancing Workplace Communication

In this video, I walk you through the safety alert feature within our system. This tool allows you to notify specific workers, contractors, or groups about important updates, such as new policies or changes in procedures. You can easily input details, attach relevant documents, and select the recipients for your alert. Once sent, notifications will be timestamped and recorded in your account for reference. Please make sure to utilize this feature to keep everyone informed and safe in the workplace.


Creating a Safety Alert in the System

Objective

This SOP outlines the steps to raise a safety alert within the system to notify relevant workers, contractors, or groups.

Key Steps

 

Step 1: Access the Safety Alert Feature 0:00

  • Navigate to the notifications section of the system.

  • Locate and select the safety alert feature.

 

Step 2: Enter Alert Details 0:09

  • Input the details of the safety alert.

  • Include relevant information such as:

    • Description of the alert (e.g., new policy).

    • Any specific instructions or warnings.

 

Step 3: Add Links and Attachments 0:29

  • If applicable, include a URL link to relevant documents or amendments.

  • Attach any necessary files that recipients need to review.

 

Step 4: Select Recipients 0:38

  • Choose the recipients for the alert:

    • All users in the system.

    • Specific employees or contractors.

    • Groups or project teams, if using the group feature.

 

Step 5: Send the Alert 1:00

  • Review the alert details and selected recipients.

  • Click on the send button to dispatch the alert.

 

Step 6: Confirmation and Record Keeping 1:12

  • Ensure that the alert is recorded in the system.

  • All sent alerts will be timestamped and logged for future reference.

 

Step 7: Monitor Responses 1:26

  • Check the system for any responses or acknowledgments from recipients.

Cautionary Notes

  • Ensure that all details entered in the alert are accurate to avoid confusion.

  • Double-check the selected recipients to ensure the alert reaches the intended audience.

Tips for Efficiency

  • Use templates for common alerts to save time.

  • Regularly review and update contact groups to ensure they are current.


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